1 Texas Administrative Code § 3.2505 – Retention of Records (a) Grantees must maintain all financial records, supporting documents, statistical records, and all other records pertinent to the award for at least three years following the submission of a final expenditure report or the closure of the most recent audit report, whichever is later. Grantees…

1 Texas Administrative Code § 3.2503 – Obligating Funds A grantee may not obligate grant funds before the beginning or after the end of the grant period specified in an original grant award or a subsequent grant adjustment.

1 Texas Administrative Code § 3.2501 – Grant Officials (a) Each grant must have a project director, financial officer, and authorized official. No person shall serve in more than one capacity. (b) Each grant official must have an e-mail address and access to the Internet. (c) A grantee shall notify PSO within 20 calendar days…

1 Texas Administrative Code § 3.2025 – Civil Rights Liaison If applicable, an applicant must certify that the applicant has designated a civil rights liaison during the application process. The civil rights liaison shall serve as the grantee’s civil rights point of contact and has the responsibility for ensuring that the grantee meets all applicable…

1 Texas Administrative Code § 3.2023 – Tax-Exempt and Nonprofit Information All nonprofit corporations must submit with their application, information about the agency’s fiscal capability, including information from the Internal Revenue Service granting the corporation tax-exempt status.

1 Texas Administrative Code § 3.2021 – Resolutions (a) Applications from non-profit corporations, local units of governments and other political subdivisions must include a resolution that contains the following: (1) authorization for the submission of the application that clearly identifies the project for which funding is requested; (2) a commitment to provide for all applicable…

1 Texas Administrative Code § 3.2013 – Pre-Approval Requirements for Procurement (a) A grantee must submit a PSO-prescribed Procurement Questionnaire when any procurement is expected to exceed the simplified acquisition threshold or upon request. PSO may also request all related procurement documentation, such as requests for proposals, invitations for bids, or independent cost estimates. (b)…

1 Texas Administrative Code § 3.2009 – Cooperative Working Agreement (a) When a grantee intends to carry out a grant project by cooperating or participating with one or more outside organizations, the grantee must ensure that the cooperative working agreement is signed by each participating organization. Grantees must maintain on file a signed copy of…

1 Texas Administrative Code § 3.2001 – Conditions of Funding When PSO determines that a grantee has failed to submit the necessary information or has failed to comply with any applicable statute, rule, regulation, guideline, or requirement, PSO may place a condition of funding on the grant which may invoke a hold on funds.

1 Texas Administrative Code § 3.87 – Program Income Earned program income must be reported to PSO. Program income may only be used, with prior approval from PSO, for allowable project costs as reflected in an approved budget. Grantees may not carry forward program income from one grant year to the next. Grantees must refund…